We understand that your schedule embodies your revenue, your reputation, and your patients’ experience. But keeping it full (and filled with the right patients) takes strategy, consistency, and a whole lot of follow-up.

That’s where ROBRA steps in.

Our Scheduling Support team is trained in the unique rhythm of chiropractic care. Of course we help you fill your calendar. But most importantly, we help you build trust, reduce no-shows, and create a smooth, professional patient journey from the very first call.

Smart Scheduling for Noticeable Practice Growth

We go beyond basic appointment-setting to deliver a scheduling system that supports your front desk and your bottom line.

Our patient coordination includes:

New Patient Engagement

• Strategic lead follow-up with proven call cadence
• Friendly, informative intake communication
• Turning inquiries into committed appointments

Calendar Management

• Real-time coordination with your systems
• Follow-up reminders and rescheduling workflows
• Pre-blocking and optimization based on clinic flow

Financial Coordination

• Prepayment collection when possible
• Clear communication around insurance and self-pay options
• Minimizing surprises at the front desk

Pre-Appointment Prep

• Digital paperwork sent + tracked ahead of visit
• EMR prep and patient file notes
• Expectation setting that drives commitment

Designed for Busy Clinics That Want to Stay Full

Whether you’re solo or managing multiple docs, we help you:

• Reduce overwhelm at the front desk
• Improve your conversion from lead to appointment
• Keep your schedule predictable and full
• Ensure patients feel heard, cared for, and well-informed

All with the tone, care, and professionalism your brand deserves.

What Makes ROBRA’s Scheduling Support Different?

Unlike generic call centers or rigid schedulers, we book appointments while protecting your flow,  matching your tone, adapting to your protocols, and authentically representing your clinic.

Our team blends heart and systems-thinking to ensure:

• Timely, warm communication that builds rapport
• Custom scheduling workflows aligned with your priorities
• Proactive follow-up so leads don’t fall through the cracks
• Comprehensive lead conversion & call performance metrics provided

Tangible & Breathable Results

When the front desk flows, everything else follows. 

Our Scheduling & Coordination clients often share:

• Lower no-show rates
• More high-quality, prepped new patients
• Stronger patient relationships from day one
• More time for in-office staff to focus on care, not chaos

Ready to Fill Your Schedule Without Burning Out Your Team?

Let’s build a system that works for your clinic, your staff, and your patients.

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